You are merely storing them in a place which you can easily access on demand. Please note that any Outlook Archive File (.pst) must be stored on your local hard drive and should not be stored on any cloud storage platforms.
Step 2: In Archive window, if you choose ' Archive all folders according to their AutoArchive settings ' then just click on OK to save changes. For Outlook 2010/2013/2016, click on File Info > Cleanup Tools > Archive. You are not actually deleting these mail items. Archiving emails in Outlook 2016-2019 removes emails in certain date ranges and folders from the mail server and permanently stores them on your local computer. Step 1: For Outlook 2007, navigate to File > Archive. It is, therefore, important for users to learn the discipline of archiving. Unnecessary usage of CPU resources is also required to handle a large sum of data which are already close to obsolete in the first place. Most users disregard the importance of the archiving process on Outlook and expose themselves to possible data and email loss. You have just learned to manually archive mail items in Microsoft Outlook. PST format will be saved to your preferred location. Depending on the total file size of the archived emails, the process may take a few seconds up to a few minutes.ġ0.The archived file on. Choose the location where you want to save the archived files.ĩ.Outlook will start the archiving process. The recommended retention period is three months, but you can extend or shorten this period depending on your daily email volume.Ĩ. To manually archive mail items in your Microsoft Outlook email client, follow these steps:Ģ.With Outlook opened, click on the File menu.ģ.From the File menu, click on the Info option.Ĥ.In the Info options, click on Cleanup Tools.ĥ.From the Cleanup Tools pop-up menu, click Archive.Ħ.You have an option to archive all folders or only archive a specific folder and all its subfolders.ħ.Choose your archiving date range. Manually Archive Mail Items in Microsoft Outlook The archived data can still be accessed anytime when you need it. This will use fewer resources on your computer whenever you need to perform Outlook tasks and functions. Archiving is the process of removing old files from your current Outlook data file so that only current ones will remain.
You are at risk for these issues if you do not archive your mail items in Microsoft Outlook. You may also experience email corruption and data loss. However, over the course of a few months, you may notice that your mailbox piles up and your Outlook’s processes start to slow down. The more you use it, the more comfortable and intuitive it becomes. Microsoft Outlook is one of the best mail applications for Windows.
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